ITC Conference grants

The aim of Conference Grants as defined by COST Vademecum is to support PhD students and ECI researchers from Participating ITC to attend international science and technology related conferences not specifically organised by the COST Action.

List of Inclusiveness Target Countries: Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, fYR Macedonia, Hungary, Latvia, Lithuania, Luxembourg, Malta, Montenegro, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Turkey.


Applications should be submitted according the procedure detailed below:

Step 1: Submit a Conference Grant application through e-COST

The applicant encodes a Conference Grant application by loging into e-COST and clicking on the ITC Conference Grants tab. The tab ‘ITC Conference Grants’ will not be available in the following cases:

  • If the applicant’s e-COST profile is incomplete, they will first have to fill in the missing information (affiliation, education details, CV)
  • If the primary affiliation of the applicant is not in an ITC country
  • If the Education details of the applicant do not demonstrate that (s)he is a PhD student or an ECI Any already submitted applications are available for consultation in the applicant’s e-COST profile. To submit a new application, the applicant presses the button ‘Create Conference Grant Request’

You are required to upload the following documents:

  • A full CV (including a list of academic publications – if applicable)
  • A short description of your involment in the CA15104 (IRACON) Action
  • Acceptance letter from the conference organisers (confirming either your speaking slot or your poster presentation)
  • A copy of the abstract or poster submitted to the conference

Step 2Submit your application via email

Any e-COST user who is a PhD student or an Early Career Investigator (ECI) and is affiliated with an institution located in an ITC country participating in the Action can submit an application request for an ITC Conference Grant to the Action MC Chair and the ECI Representative + Cc The application must be submitted at least 45 days before the conference start date. The applicant must be engaged in an official research programme as a PhD Student or postdoctoral fellow.

Step 3 – Assessment of the ITC Conference Grant
The MC Chair assesses your request

Step 4 – Approval from the Management Committee
The MC Chair informs the Grant Holder that the proposed ITC Conference Grant has been approved. Based on the available budget, a minimum grant of 750,00 EUR wil be attributed per mission (with a maximum of 1500,00 EUR).

Step 5– Activation from the Grant Holder
The Grant Holder activates the ITC Conference Grant on e-COST.

Step 6Start of the Mission
After the reception of the approval, you can start your mission.

Note: all ITC Conference Grants activities must occur in their entirety within one Grant Period.

After the conference

After completing your mission is required to submit a scientific report through e-COST (+ send it via email to A scientific report template is available on the Supporting documents page or on-line here.


  • 1 day and 15 days after the end of the participation in the conference, the grantee receives a reminder to upload the scientific report. The deadline to submit the last supporting document is 30 days from the end of the participation in the conference. The submission of the report is mandatory or the Grant is cancelled. Late submission, beyond the deadline, can also lead to the cancellation of the Grant.
  • If the application is rejected, the MC Chair must provide a justification to guide the grantee in her/his resubmission. If the MC Chair approves the report, the GH is notified that the grant can be paid.

Further information and rules

Applicants are strongly encouraged to read the detailed information provided by COST.

  1. Full details on COST Vademecum– Conference Grants, section 8. Please read the COST Vademecum carefully!
  2. In addition, for further information we recommended to visit the COST website: Conference grants: a new COST networking tool
  3. Participants can also download the user guide

List of completed ITC Conference Grants 2019/2020

  • Dragan Vasiljevic, Faculty of Electrical Engineering Banjaluka, Bosnia and Herzegovina
Period: From 2019-07-01 to 2019-07-04
Conference Title:
18th IEEE International Conference on Smart Technologies IEEE EUROCON 2019
CG Venue:

Faculty of Technical Sciences, University of Novi Sad, Serbia

List of completed ITC Conference Grants 2018/2019

Period: From 2018-05-28 to 2018-06-01
Conference Title:
Second URSI Atalntic Science Radio Meeting 2018 (AT-RASC 2018)
CG Venue:

The ExpoMeloneras Convention Centre, Las Palmas, Spain

Period: From 2018-08-27 to 2018-08-30
Conference Title:
2018 IEEE 88th Vehicular Technology Conference: VTC2018-Fall
CG Venue:

Hilton Chicago, Chicago, United States

Period: From 2018-09-09 to 2018-09-12
Conference Title:

IEEE International Symposium on Personal, Indoor and Mobile Radio Communications (PIMRC)

CG Venue:

Palazzo della Cultura e dei Congressi, Bologna Italy

Period: From 2019-04-17 to 2019-04-17
Conference Title:

IEEE Wireless Communications and Networking Conference

CG Venue:

Mogador Palace Agdal & Palais De Congres, Marrakech, Morocco

List of completed ITC Conference Grants 2017/2018

  • Behnam Rouzbehani, INESC-ID / Instituto Superior Tecnico, University of Lisbon, Lisbon, PT
Period: From 15-04-2018 to 18-04-2018
Conference Title:
IEEE Wireless Communications and Networking Conference (WCNC) 2018
CG Venue:

Centre de Convencions Internacional de Barcelona (CCIB)

  • Kenan Turbic, INESC-ID / Instituto Superior Tecnico, University of Lisbon, Lisbon, PT
Period: From 09-04-2018 to 13-04-2018
Conference Title:
EuCAP 2018 – 12th European Conference on Antennas and Propagation
CG Venue:

ExCel London ICC Capital Suite and Hall, London, United Kingdom

Period: From 06-12-2017 to 07-12-2017
Conference Title:

Sensor Signal Processing for Defence (SSPD) 2017

CG Venue:

Savoy Place, London WC2R 0BL, London, United Kingdom